Privacy Policy & Terms of Service

At IRB Trials Link (herein referred to as "we," "our," or "the Platform"), your privacy and the absolute security of your medical data are our foundational priorities. This document governs the collection, processing, and protection of data for all users, including patients, clinical research organizations (CROs), and clinical trial sites.

1Healthcare Data & HIPAA Compliance

We operate as a secure bridge connecting patients to IRB-approved clinical trials. In doing so, we collect Protected Health Information (PHI) via our digital pre-screening questionnaires.

• Data Encryption: All PHI, personal identifiers (name, email, phone number), and medical questionnaire responses are encrypted both in transit (via SSL/TLS) and at rest on our secure cloud servers.
• Access Controls: Medical data is strictly compartmentalized. Clinical sites can only access data for patients who have explicitly applied to their specific, assigned trials.
• Security Audit Ledger: Our platform utilizes an immutable, automated audit ledger that tracks all authentication events, data access, and status changes to ensure total HIPAA traceability and accountability.

2Use of Artificial Intelligence (AI)

IRB Trials Link employs advanced Artificial Intelligence (including Google Gemini and D-ID Avatar generation) to streamline clinical trial recruitment and make complex medical data accessible to the general public.

• AI-Generated Content: Our platform automatically parses public government databases (such as ClinicalTrials.gov) to generate consumer-friendly trial titles (5 to 25 words), 5th-grade reading level summaries, educational blog posts, and video marketing scripts.
• Strict Compliance & Zero Hallucination: Our AI models are strictly constrained by proprietary prompts designed to prevent "hallucination." The AI is programmed to extract and simplify only the factual inclusion/exclusion criteria provided by the official trial protocol. It does not invent medical conditions, promise cures, or offer medical advice.
• AI Pre-Screening: AI is used to compare a patient's questionnaire answers against the official trial criteria to provide clinical staff with an automated compatibility assessment. However, AI does not make final enrollment decisions or provide clinical diagnoses. Final eligibility is always determined by the authorized clinical investigator.

3Data Sharing & Patient Consent

We categorically do not sell, rent, or lease your personal or medical data to third-party data brokers, marketers, or advertisers. Your data is only shared with the specific clinical research team conducting the trial you applied for, and only after you successfully complete the two-step email verification process to verify your identity and intent.

4Data Retention & Deletion

We retain your personal data (including contact information and clinical trial screening answers) only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, such as matching you with clinical trials and complying with legal, regulatory (e.g., FDA 21 CFR Part 11), and ethical obligations.

• Retention Period: User accounts and associated data are kept for the lifespan of the user's active engagement with our platform, or as required by clinical research record-keeping laws.
• Data Deletion: You have the right to request the deletion of your personal data at any time. To request data deletion, please reach out via our Contact Us page. Upon verified request, we will securely delete or anonymize your data within 30 days, unless retention is legally mandated.

5Intellectual Property, Copyright, & Patents

The underlying architecture, proprietary workflows, and user interfaces of IRB Trials Link are protected under United States and international intellectual property laws.

• Pending Patents: The specific methods, systems, and logic pipelines utilized by this platform—including our zero-touch AI trial provisioning system, automated compliance content generation, and secure B2B tenant architecture—are currently the subject of pending patents.
• Copyright: All original content generated by the platform, including website text, AI-generated avatar videos, custom marketing materials, flyers, and proprietary source code, are the exclusive copyrighted property of IRB Trials Link. Unauthorized reproduction, scraping, reverse-engineering, or commercial redistribution of this platform's software or outputs is strictly prohibited.

6Medical Disclaimer

IRB Trials Link is a technology recruitment platform, not a healthcare provider. The AI-generated summaries, videos, and articles provided on this website are for informational and educational purposes only. They do not substitute professional medical advice, diagnosis, or treatment. Always consult with your physician before participating in any clinical trial or altering your medical regimen.

7Contact Information

If you wish to access, modify, or permanently delete your health data from our platform, or if you have any questions regarding this Privacy Policy or our security practices, please reach out to our compliance team by visiting our Contact Us page.